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MISSION
Dedicated to furthering the understanding of the field of data
management through providing and supporting an open forum addressing
issues related to this field.
OBJECTIVES
· To promote and develop enterprise
information and data resource management concepts and practices.
· To provide a forum for exchange of information, problems, ideas,
experiences, resources, and questions.
· To enhance management’s understanding
of information and data as a key enterprise asset.
SCOPE
The scope of the group will be governed by a list of topics
of interest which will evolve and change as members of the chapter
see fit. Matters of consideration include strategic data planning,
data modeling and logical design, standards and procedures, naming
conventions, management commitment, documentation requirements and
storage, forms design, records and forms management, manual/training development
and dictionary usage.
The group is application, industry,
and vendor independent. It
reflects the widest possible scope relating to data management.
Industry representation is as broad as possible.
I. EXECUTIVE BOARD OF DIRECTORS
The executive board will comprise the following
elected officers:
1. PRESIDENT, WHOSE DUTIES INCLUDE:
A. Providing leadership and direction
B. Coordinating the activities of various board functions
C. Following up on designated tasks
D. Presiding at board meetings
E. Auditing financial records for completeness and accuracy
F. Acting as chief liaison for Wisconsin DAMA to all outside groups
G. Representing Wisconsin DAMA
at other DAMA chapters and DAMA International
2. VICE-PRESIDENT - PROGRAMS, WHOSE DUTIES INCLUDE:
A. Identifying presentation topics and speakers from the following
areas:
· Industry trends, publications and conference
topics
· Membership surveys
· Other DAMA chapter meeting notices
· DAMA National Librarian
B. Scheduling meetings
C. Performing meeting arrangements, including facilities and speaker
accommodations
D. Coordinating with the Secretary to announce meetings to membership
E. Ensuring quality programs through surveys, meeting feedback forms
and follow-up
F. Notifying DAMA International Librarian of Wisconsin
DAMA program topics, speakers, and program critiques
3. VICE-PRESIDENT - MARKETING/MEMBERSHIP, WHOSE DUTIES
INCLUDE:
A. Promoting the DAMA organization by:
· Developing and distributing marketing materials
· Publicizing upcoming meetings
· Coordinating with the Secretary to notify membership
of meetings
B. Pursuing membership expansion in the following areas:
· Across all industries, government, and colleges
· To include all of Wisconsin
C. Developing membership services by:
· Contacting non-renewing membership
· Surveying membership for feedback on organization
· Developing and maintaining membership profile
or informal networking
· Introducing new people to other members
4. VICE PRESIDENT - ON-LINE SERVICES,
WHOSE DUTIES INCLUDE:
A. Coordinate and administer a communication
forum for Wisconsin DAMA
B. Ensure that the Web site content is
current and accurate which includes working with any authors who
publish on the Chapter’s Web site
C. Review Web site every two weeks and
update site as necessary
D. Responsible for registration of the site
E. Select and contract with Internet
Service Provider
F. Inform the board of any new pages
or changes to the site and seek their approval for these changes
G. Coordinate with the DAMA International
Vice-President of On-line Services to establish links between the
DAMA International web site and the Wisconsin DAMA web site
5. TREASURER, WHOSE DUTIES INCLUDE:
A. Keeping financial accounts
B. Producing periodic balance sheet and transaction journal
C. Collecting and recording dues and fees, and giving receipts
D. Taking responsibility for all deposits and disbursements
E. Producing financial reports to coordinate with meetings
F. Communicating paid membership to VP of Marketing/Membership
G. Submit to DAMA International a financial statement
6. SECRETARY, WHOSE DUTIES INCLUDE:
A. Keeping minutes of both general and board meetings
B. Taking responsibility for Wisconsin
DAMA Library
C. Coordinate with VP of Membership/Marketing to keep records of
meeting attendance
D. Coordinate with VP of Programs to communicate program announcements
E. Maintaining membership roster list
F. Solicit input for and develop periodic Wisconsin
DAMA newsletter
G. Submit to DAMA International the names, addresses and telephone
numbers of their governing board and any changes
H. Submit to DAMA International an up-to-date list with the names
and addresses of their current membership on an annual basis
II. ELECTION OF OFFICERS:
1. TERM OF OFFICE:
A. Each board officer will serve a term of one year, which will
begin on January 1.
2. ELIGIBILITY FOR OFFICE:
A. Each nominee must be from a certified Wisconsin DAMA member organization.
B. No more than two board officers may originate from the same
Wisconsin DAMA member organization during any given term.
C. An elected board officer who becomes ineligible during their
term will vacate the office at a date determined by a majority vote
of the board of officers.
3. NOMINATIONS:
A. The President of Wisconsin DAMA will
act as chair person of the nominating committee and will appoint
the committee members.
B. A nominee may seek a maximum of one
office in any one election.
C. Nominees must consent to being nominated
and have the support of their member organization.
D. The nominating committee will commence
soliciting nominations from the Wisconsin DAMA membership
in September. The nominating committee will certify the nominee’s
eligibility.
E. Nominations must be received by the
nominating committee in November.
4. BALLOTING:
A. A Ballot showing all nominees, their
DAMA member organization and a short profile will be mailed to each
Wisconsin DAMA member organization in November.
B. Each Wisconsin DAMA member organization
may submit only one ballot (i.e. one ballot per organization, not
per person).
C. All ballots must be returned to the
nominating committee in December.
D. Ballot count will be certified by
the chair person of the nominating committee in conjunction with
the rest of the committee.
E. The winner of each position will be
that nominee receiving a majority of the votes cast for that position.
F. In case of a tie, the winner will
be determined by majority vote of the newly elected board officers.
G. Any office that is left vacant after
the election process will be filled by appointment by the newly
elected board of officers.
H. Election results will be announced
in December.
III. MEMBER ELIGIBILITY:
1. Member eligibility
will be determined by the DAMA executive board.
2. Professional membership will be open
to any person who desires to establish and/or promote data management
concepts.
IV. CHAPTER ELIGIBILITY:
1. In order for a local chapter to use
the DAMA name and logo of the national organization, DAMA International,
it must join the DAMA organization and conform to the following
provisions:
A. By word and action, the positive promotion
of data management concepts must be the group’s prime focus.
B. Agree with the charter and bylaws
of DAMA International.
C. Submit to DAMA International the names, addresses and
telephone numbers of their governing board and any changes.
D. Submit to DAMA International an up-to-date list with the
names and addresses of their current membership on an annual basis.
E. Submit to DAMA International an annual
financial statement.
F. Pay chapter dues at the appointed
time.
V. AMENDMENT OF BYLAWS:
1. Amendments to these
bylaws may be submitted as agenda items for DAMA board meetings.
2. Amendments to bylaws will be ratified by the majority
vote of the DAMA chapter members present at a general meeting.
The meeting must be advertised with the vote for bylaws changes
on the agenda. The amendments may be rejected, adopted, postponed,
or retroactively enacted.
3. A simple ballot majority determines
the ratification of an amendment.
VI. DUES AND FEES:
1. Dues and fees for
chapter members will be determined by the DAMA board.
2. Dues payable to the chapter will be assessed on a per
corporation or individual basis, with the annual fee being determined
by the DAMA board, payable during the first quarter of the year.
3. Additional fees may be assessed with membership approval
for the purposes of continuing the basic chapter functions, special
purchases or special programs.
4. The DAMA board will determine the
non-member charge for meetings and special programs.
VII. DAMA BOARD MEETINGS:
1. The DAMA board will
convene monthly or as the need arises via teleconferencing or best
means.
2. The President may call additional
board meetings.
3. The agenda for board meetings will
be determined by the President.
4. The Secretary will keep and publish
minutes of all board meetings to board members.
5. Minutes of the board meetings will
always be open and accessible to all DAMA members.
VIII. DAMA MEETINGS:
1. Meetings for the general members
will be held quarterly, on specific dates to be determined by the
board.
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By-Laws
